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How to update a dropdown object at Design time ( not Runtime)

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I have created a form with a drop-down object for Employee.

The additions & removals of Employees from the list is manually entered by an Administrator.

 

Is there an easier way for this to happen ( from an SQL , Excel sheet ) ?

 

This needs to be updateable only by the Administrator ( Design time ).

... who will post it to a common directory for the end-user ( who should not have access to the SQL/Excel  & should not be able to modify the list.) to fill.

 

What I am looking for is a simple process : (a) Admin opens the document (b) Clicks a button that updates the drop down list & (c) Saves it to the common directory.

 

Aubrey


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